Undersecretaries Helper Secretaries Bureau and Provider Owners Regional Manager Education Section Superintendents Community Simple and Additional Institutions Heads All Others Concerned

09 ต.ค. 64

Undersecretaries Helper Secretaries Bureau and Provider Owners Regional Manager Education Section Superintendents Community Simple and Additional Institutions Heads All Others Concerned

1. The office of degree (DepEd) challenges the confined rules of the send of students’ University information, which establishes typical tasks and methods in the consult, and release of students’ version 137 (long-term report) and type 138 (document cards) to all public classes nationwide.

2. This insurance will ensure the easy and effective seeking and issuing of learners’ university information without inconveniencing the learners and mom and dad.

3. All DepEd purchases and other associated issuances, rules, and procedures, that happen to be irreconcilable in this insurance policy, tend to be hereby repealed, rescinded, or altered properly.



I. Rationale

There’s two standard faculty information that reveal the learner’s page and scholastic and extra-curricular standings: version 137, referred to as the Permanent Record, which contains the learner’s page and historic scholastic history, and version 138 or even the Report Card showing the scholastic show of a student in certain faculty spring. DepEd Arrange No. 8, s. 2015, the Classroom Assessment rules, furnished the guidelines regarding records getting incorporated into techniques 137 and 138.

Type 138 try given to levels 1 to 10 students every grading time while marks 11 to 12 will receive it every ending semester. Following the school 12 months, kind 138 free online dating sites for baptist singles was a required post for a learner registering to another standard amount the way it furthermore suggest the learner’s promotional status. In contrast, class regulators request for the discharge of kind 137 of score 1 to 12 learners which transfer to another one class or transition from elementary to secondary.

When you look at the absence of definitive methodologies, the operation of seeking and launching of certified university registers of students varies per faculty. This rules shall decide the activities become implemented by way of the university in controlling the learner’s class records any time students enlist, pass colleges, and request relevant papers for other people relevant needs.

Two. Range associated with Strategy

This arrange aims to determine regular steps and methods for the ask and discharge of learners’ version 137 (Permanent report) and version 138 (review cards) throughout institutions and Schools Division organizations (SDOs) nationwide.

III. Concept Of Terminology

  1. Kind 137 (lasting track record) – lasting university student record showing the famous educational and co-curricular history with the learner
  2. Form 138 (state cards) – post revealing the educational overall performance of a student in certain college season
  3. Obtaining University – the institution requesting the lasting information of a moving learner
  4. Coming college – the school issuing the long-term registers of a transferring student

IV. Plan Statement

The section hereby ensures the normal processes and methods in requesting and launching of learner’s faculty records. This apparatus follows the DepEd’s sight, mission and fundamental values and signs up for the theory of:

a. 100 % free, high quality standard degree;

b. openness and accountability;

c. availability and prompt launch of students’ class lists; and

d. Security and confidentiality of learners’ registers.

Tips on Learner’s College Reports

This rules defines the typical practices inside the move of learners’ class data. This approach highlights the procedures in requesting the long-term college records (Form 137) for a powerful transport of documentation without inconveniencing the mother and father and also the learners.

To be sure the successful release and transfer of learners’ college records, here will probably be discovered:

a. The transport of record of learners is made simple and rapid without encumbering the learners and mom and dad. But this ought to not endanger the privacy and safety of faculty registers.

b. getting schools shall protected all long-term data (Form 137) of most incoming learners until the close of fundamental grading stage. For transferred-in learners during the college annum, transport of forms will be attached thirty days (30) from your first day of university attendance.

c. students and/or the company’s mother or guardian usually are not permitted to hand-carry the long-term Records (Form 137) toward the obtaining school.

d. In case of unavailability of kind 137 as a result of conditions beyond our personal controls, the review on promos (Faculty Form 5) works extremely well as replacement, you see on institutes unit company (SDO).

age. The student Ideas method (LIS) will be made use of as platform through the demand and discharge of learner school records; therefore the exchange shall strictly get relating to the getting and originating educational institutions best.

Here methods should followed to help the consult and release system:

A. School-to-School Transport of Kind 137

The majority of transactions on move of learner’s class history usually come about during enrolment stage and following gap of training. To assist in the sleek and fast send of reports, the flowchart below describes the operation of need and release of learners’ type 137between the obtaining university and originating college;